Community Information systems

 

Overview

As the local HMIS Lead agency, Pikes Peak United Way’s Community Information Systems department manages a computerized data collection application designed to capture client-level information on the characteristics of program and service needs of adults and children experiencing homelessness or at-risk of homelessness.  The U.S. Department of Housing and Urban Development (HUD) requires communities receiving federal funding to have a local system which they refer to as Homeless Management Information System (HMIS).  In El Paso County, we call this our Client Management System (CMS).  It provides the required reporting tool for El Paso County’s Federally funded homeless programs, covering several entitlement programs: Continuum of Care Homeless Assistance Program (CoC), Emergency Solutions Grants (ESG), Runaway and Homeless Youth (RHY), Supportive Services for Veterans with Families (SSVF), Veteran Administration Health Care for Homeless Veterans (VA:HCHV), and Veterans Administration Supportive Housing (VASH).

 

For information on the current HMIS RFP process, see HMIS RFP information.

 

Client Management System

The Client Management System (CMS) implementation and reporting capability presents the community with an opportunity to re-examine how homeless services are provided.  It allows community stakeholders to build new alliances, strengthen services, meet consumer needs in a more streamlined manner, and obtain information to guide future planning. The CMS is used to generate HUD required reports, such as the annual homeless Point in Time (PIT) and Housing Inventory Chart (HIC) reports.  It is also used to generate required agency-specific and community wide reports such as the Annual Performance Reports (APR) required for each program, the Annual Homeless Assessment Report (AHAR), and the System Performance Measures (SysPM) report.


Adsystech Enginuity

All three Colorado Continuums of Care utilize Adsystech Enginuity as the Statewide HMIS implementation. Adsystech is HUD certified as a CMS product for HUD housing counseling agency use. This web-based system is used to record and store HUD required client information about the characteristics and service needs of persons experiencing homelessness.

 

For more information about strategic planning, Coordinated Assessment and Housing Placement (CAHP), see Pikes Peak Continuum of Care

 

 

 

 

CIS Trainings and Agreements

CMS User Agreement

CMS Training Schedule

 

HMIS Policies & Procedures Training

  1. Register via email to hmistraining@ppunitedway.org to get all training materials.
  2. Watch the following 5 videos in order
  3. Take quiz (80% correct score is passing)

                Part 1 – Introduction to HMIS (13 minutes)
                Part 2 – Policies & Procedures (13 minutes)
                Part 3 – Data Quality (5 minutes)
                Part 4 – Data Standards (34 minutes)
                Part 5 – Collection Practices (7 minutes)


Adsystech Training Videos

Household Management: Removing or Adding Household Members (Coming Soon)

 

Adsystech System Documentation

  • Quick Reference: Swipe Cards (Coming Soon)
  • Swipe Card Manual (Coming Soon)
  • Coordinated Entry VI-SPDAT: Quick Reference: 504Agency (Coming Soon)
  • Adsystech Version 6 Reporting Manual (Coming Soon)
  • Quick Reference: Reporting (Coming Soon)

 

CIS Reports

The following reports are available for review:

 

2017 Point in Time (PIT) and Housing Inventory Count (HIC)

 

PIT-HIC Yearly Comparison Chart

Homeless Population Report

PIT Methodology

Subpopulation Summary Report

Veteran Population Summary Report

Youth Population Summary Report

 

Housing Inventory Charts:

2017-HIC-CO-504 Summary

2017-HIC-CO-504 TH

2017-HIC-CO-504 PH

2017-HIC-CO-504 ES

 

 

2016 Annual Homeless Assessment Report (AHAR)

Data Summary

Demographic Characteristics

Estimated Homeless Counts

Length of Stay in Emergency Shelter and Transitional Housing

Prior Living Situation of Persons Using Homeless Residential Services

Veterans: Data Summary

Veterans: Demographic Characteristics

Veterans: Estimated Homeless Counts

Veterans: Length of Stay in Emergency Shelter and Transitional Housing

Veterans: Prior Living Situation of Persons Using Homeless Residential Services


2016 System Performance Measures Report

2016 Point in Time (PIT) and Housing Inventory Count (HIC)

2015 Annual Homeless Assessment Report (AHAR)

2015 Point in Time (PIT) and Housing Inventory Count (HIC)

2014 Annual Homeless Assessment Report (AHAR)

2014 Point in Time (PIT) and Housing Inventory Chart (HIC)

2013 Annual Homeless Assessment Report (AHAR)

Data Summary

 

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