As the local HMIS Lead agency, Pikes Peak United Way’s Community Information Systems department manages a computerized data collection application designed to capture client-level information on the characteristics of program and service needs of adults and children experiencing homelessness or at-risk of homelessness. The U.S. Department of Housing and Urban Development (HUD) requires communities receiving federal funding to have a local system which they refer to as Homeless Management Information System (HMIS). In El Paso County, we call this our Client Management System (CMS). It provides the required reporting tool for El Paso County’s Federally funded homeless programs, covering several entitlement programs: Continuum of Care Homeless Assistance Program (CoC), Emergency Solutions Grants (ESG), Runaway and Homeless Youth (RHY), Supportive Services for Veterans with Families (SSVF), Veteran Administration Health Care for Homeless Veterans (VA:HCHV), and Veterans Administration Supportive Housing (VASH).
For information on the current HMIS RFP process, see HMIS RFP information.
The Client Management System (CMS) implementation and reporting capability presents the community with an opportunity to re-examine how homeless services are provided. It allows community stakeholders to build new alliances, strengthen services, meet consumer needs in a more streamlined manner, and obtain information to guide future planning. The CMS is used to generate HUD required reports, such as the annual homeless Point in Time (PIT) and Housing Inventory Chart (HIC) reports. It is also used to generate required agency-specific and community wide reports such as the Annual Performance Reports (APR) required for each program, the Annual Homeless Assessment Report (AHAR), and the System Performance Measures (SysPM) report.
All three Colorado Continuums of Care utilize Adsystech Enginuity as the Statewide HMIS implementation. Adsystech is HUD certified as a CMS product for HUD housing counseling agency use. This web-based system is used to record and store HUD required client information about the characteristics and service needs of persons experiencing homelessness.
For more information about strategic planning, Coordinated Assessment and Housing Placement (CAHP), see Pikes Peak Continuum of Care
Adsystech V6 2017 Adult Client Entry Form – English
Adsystech V6 2017 Child Client Entry Form - English
Adsystech V6 2017 Adult ESG HP RRH Entry Form - English
Adsystech V6 2017 Adult HUD VASH Entry Form - English
Adsystech V6 2017 Adult RHY ES Entry Form - English
Adsystech V6 2017 Adult SHP PSH Entry Form - English
Adsystech V6 2017 Adult VA SSVF Entry Form – English
Household Management: Removing or Adding Household Members (Coming Soon)
The following are helpful resources for agencies in our Continuum of Care:
The following reports are available for review:
2017 Annual Homeless Assessment Report (AHAR)
Estimated Homeless Counts
Length of Stay in Emergency Shelter and Transitional Housing
Prior Living Situation of Persons Using Homeless Residential services
Veterans: Data Summary
Veterans: Demographic Characteristics
Veterans: Estimated Homeless Counts
Veterans: Length of Stay in Emergency Shelter and Transitional Housing
Veterans: Prior Living Situation of Persons Using Homeless Residential services
2017 Point in Time (PIT) and Housing Inventory Count (HIC)
Housing Inventory Charts:
FY2016 System Performance Measures Report
2016 Annual Homeless Assessment Report (AHAR)
2016 Point in Time (PIT) and Housing Inventory Count (HIC)
FY2015 System Performance Measures Report
2015 Annual Homeless Assessment Report (AHAR)
2015 Point in Time (PIT) and Housing Inventory Count (HIC)
2014 Annual Homeless Assessment Report (AHAR)
2014 Point in Time (PIT) and Housing Inventory Chart (HIC)Data Summary
The following agencies participate in the Client Management System:
The purpose of the Collaborative is to collectively manage the implementation, administration, and maintenance of the statewide Homeless Management Information System (HMIS) database. The Collaborative strives to identify ways to help the three Colorado CoC and the State of Colorado to record, report on, and improve the provision of housing and services through the statewide HMIS database. The Collaborative will also be the primary HMIS advisory entity for each CoC. The Collaborative will be responsible for developing standard statewide baseline policies and procedures that shall apply to all Colorado CoC to adopt and implement as minimum standards.